Frequently Asked Questions about Commencement
- When is the commencement ceremony?
Sunday, June 2, 2013 at 1:30 p.m.
- What are the Charter Oak State College school colors?
The school colors are green and white.
- Where is the ceremony held?
The ceremony is scheduled for Sunday, June 2, 2013 in the Welte Auditorium on the
campus of Central Connecticut State University in New Britain, Connecticut (across
the street from Charter Oak State College). Directions and a map are included with
your graduation invitation and can be found here: Directions to CCSU.
- Where do I park?
Parking is available in the Welte Lot, the Welte Garage (handicap parking is available
here), the Student Center Lot and the Student Center Garage. Campus Map Click on the â€œParkingâ€� tab at the bottom of the page and select a lot or garage to
see its location.
- What time should I arrive for the ceremony?
If you are not attending the brunch, graduates are asked to arrive at 12:30 p.m. to
pick up their cap and gown.
- What time does the ceremony end?
Between 3:00 and 3:30 p.m. Graduation is usually 1.5 hours and no more than 2 hours.
- What about my guests?
There is no limit to the number of guests you may bring to the ceremony and no tickets
are required. Your guests should enter the Welte Auditorium through the front doors.
We recommend that you ask one of your guests to hold any items you donâ€™t want to worry
about during the ceremony such as a purse or jacket.
- What if my guests or I have a disability?
If you or your guests require special seating arrangements or are hearing impaired,
contact Linda Larkin at (860) 515-3841 or firstname.lastname@example.org to make special arrangements by FRIDAY, MAY 30, 2013. The Internet broadcast of our
graduation ceremony will have Closed Captioning and will be translated by on-site
American Sign Language interpreters.
- What about photographs?
The ceremony will be Web cast on the Internet. This will allow family members or friends
who cannot attend, see you graduate. The link to this real time broadcast will be
found on the Collegeâ€™s Web site at www.charteroak.edu . Island Photography will also take individual photographs of each graduate as they
cross the stage. The proof will be e-mailed to you within 5 to 7 days following the
ceremony. If you would like to receive a direct link to the photos, visit http://orders.islandphoto.com/Apps/RegisterGraduates.aspx to register. You may register several emails to allow all of your friends and family
to receive a direct link to this event. Images will be posted within 72 hours of the
ceremony. All inquiries should be made to Island Photography at (800) 869-0908.
NOTE: Photos may be used for general promotion purposes including but not limited
to inclusion on the Collegeâ€™s website, newsletters, collateral and social networking
- When do I receive my diploma?
Your diploma will be sent to your mailing address of record approximately 6-8 weeks
following the date of your degree conferral. May 2013 graduates should receive their
diplomas by the end of July, August 31 graduates should receive their diplomas by
the end of October.
- How do I order my cap and gown?
All students who earn their degrees between July 31, 2012 and March 31, 2013 and those
who plan to graduate on May 31, 2013 will receive cap and gown ordering information
in an e-mail in March, if they have submitted a graduation application by the February
28, 2013 deadline.
You must purchase a gown, cap and tassel in order to participate in the ceremony.
Caps and gowns are black and tassels are green and white. Cost is $35. A $10 late
fee is added for attire ordered after the deadline.
- What is the deadline for ordering the cap and gown?
To receive the proper size gown, orders must be received no later than Sunday, April
14, 2013. There is a $10 late fee for orders received after that date. We cannot guarantee
the proper size gown on orders received after the deadline.
- Where and when do I get my cap and gown?
Your cap, gown and tassel package will be sent to Charter Oak State College. You will
be directed to meet on the campus of Central Connecticut State University at 12:30
p.m. on the day of the ceremony to receive your cap and gown.
- How should the cap and tassel be worn?
The cap should be placed squarely on the top of your head (not the back) and the tassel
should be placed to the RIGHT side of the cap.
- What if I donâ€™t plan to attend the ceremony; can I order a tassel?
Yes, graduates will have the opportunity to purchase a commemorative 2012 green and
white tassel. Cost is $10.00.
- If I earned honors will I receive an honors cord?
Only those students who earned their degree between July 31, 2012 and May 31, 2013
and have earned honors will receive a gold honors cord when they participate in the
ceremony and will have honors indicated in the program.
If you choose to participate and HAVE NOT COMPLETED DEGREE REQUIREMENTS, honors cannot
be calculated by the time of the commencement ceremony. If you do participate and
have honors confirmed when you complete requirements, the cord will be mailed to you
with your diploma. Your name with honors will be included in next yearâ€™s program as
you will officially be a member of that graduating class and if you request a copy
of the 2013-2014 program we will mail it to you next June.
- How do I get my name read as a graduate if I am participating in the ceremony via
the live webcast?
If you are unable to attend the graduation ceremony, but still wish to participate
by having your name announced during the ceremony, please contact the commencement
coordinator ( email@example.com ) AFTER YOU HAVE RECEIVED THE INVITATION PACKET in April 2013.
If you are attending, but have family and friends who are unable to be with you on
this special day, they can watch you graduate by following the directions posted on
the Charter Oak home page on commencement day at www.charteroak.edu. THIS INFORMATION WILL ALSO BE INCLUDED WITH THE INVITATION PACKET.
Please note that the broadcast is in REAL TIME beginning at 1:30 p.m. (eastern daylight
- When will I receive the graduation invitation?
Students who graduated on July 31, 2012, August 31, 2012, December 31, 2012, and May
31, 2013 are considered members of the Class of 2013. In April of 2013 you will receive
an invitation to the graduation ceremony, brunch and reception. The packet will include
directions to the ceremony and a reservation card for the brunch.
There is no limit to the number of guests who may attend the ceremony, but the brunch
is limited to the first 220 reservations.
- Will my name appear in the program?
If you have earned your degree between July 2012 and May 2013 your name will be in
the program. If you choose to participate and HAVE NOT COMPLETED DEGREE REQUIREMENTS,
your name will appear in the program ONLY IF YOU INDICATE AT LEAST TWO WEEKS PRIOR
to the June 2nd ceremony that you wish to participate. Your name will also be included
in next yearâ€™s program as you will officially be a member of that graduating class,
and if you request a copy of the 2013-2014 program we will mail it to you next June.
- What is the "brunch?"
Graduates and their guests will have an opportunity to attend a brunch that begins
at 11:15 a.m. (and ends at 12:30 p.m.) the morning of the commencement ceremony. The
cost is approximately $16.00 per adult (including the graduate) and seating is limited
to 220 graduates and their guests.
The brunch reservation card is included in the invitation packet which is mailed to
graduates in mid-April. If you prefer to make your reservation on-line and pay with
a credit card you may do so at http://www.charteroak.edu/brunch AFTER April 15, 2013. The reservation deadline is Friday, May 24th.
- Where can I stay if Iâ€™m coming from out of state?
We suggest the Courtyard by Marriott in Farmington, CT. For reservations call 1-800-321-2211.
Note: There is no bus service from the Marriott to CCSU on Sunday, but taxi service
For information on taxi service from Bradley Airport call (860) 627-3128 or (860) 627-3588. Cost is approximately $65.00.
Taxi service is also available from ground transportation service coordinators located
at counters on the lower level curbside of Terminal A and next to baggage reclaim
area two in Terminal B. Taxis are normally available 7 a.m. to midnight. Outside these
hours, taxis can be called from airport phones or hailed from the curb outside baggage
- What is the reception following the ceremony?
After the ceremony, a reception will be held for all graduates and their guests. Light
refreshments will be served.