Connecticut State Colleges and Universities
Charter Oak State College Official Catalog

Administrative Withdrawals

Administrative Course Withdrawal: Attendance

Students are expected to attend all courses for which they have registered. Timely course attendance and participation is a requirement for successful completion of Charter Oak State College courses. Students who do not attend, and participate in, a registered course by the close of week one or who fail to maintain active participation in a course for two consecutive weeks will be administratively withdrawn from the course with a final grade of 'AW'.

A series of email reminders will be sent to students when they do not log into a course. When students receive these reminders they must immediately log into their course(s) and participate. Failure to participate in the course after receiving the email reminders will result in an administrative withdrawal from the course(s).

Administrative withdrawals will be distributed until the end of the withdrawal period each term and session. After the established withdrawal period is over, students who are not in attendance will receive a grade of 'F'. Please refer to the academic calendar for all withdrawal dates.

Administrative withdrawals may have implications for a student's Financial Aid award and satisfactory academic progress. Students who are administratively withdrawn from a course will not be eligible for a tuition refund. Administrative withdrawal from one or more courses during a semester does not relieve the student of financial responsibility for any costs associated with or resulting from registration for the semester, including tuition, registration or any College fees. When students are administratively withdrawn from a course, a final grade of "AW" will be entered into their academic record and they will be removed from the course in Blackboard.

* All Administrative Withdrawals are final.

Administrative Course Withdrawal: Payment Plans

Charter Oak State College offers students a semester based payment plan that requires an initial minimum account balance. Students are financially responsible for making all payments in accordance with the payment plan agreement. Students who fail to make the agreed upon payments will receive a series of email reminders from the Business Office regarding his/her delinquent payments.

Students who are late in making an installment payment will be charged a late fee in addition to the installment amount.

If settlement of the outstanding balances is not made within 7 days after the installment due date students will be administratively withdrawn from their course(s).

The Registrar's Office will send students a series of email reminders when they are informed that a student has not logged into a course. When students receive these reminders they must immediately log into their course(s) and participate. Failure to participate in the course after receiving the email reminders will result in an administrative withdrawal from the course(s).

* All Administrative Withdrawals are final.

Administrative Withdrawal from the College

The Registrar's Office will administratively withdraw any undergraduate student who does not pay the College fee for two consecutive semesters. Undergraduate students will be administratively withdrawn after the last day to register for classes in the third semester. These students must apply for re-admission upon their return; and if accepted, are responsible for the curriculum requirements and fees at the time of their new acceptance date.

Graduate students will be dismissed if they do not register for courses two consecutive semesters, excluding summer. For further information, please review the Degree Completion Time Frame policy.

Certificate seeking students who do not maintain an active status with the College during the period of one (1) year (one year is 3 consecutive semesters) will be administratively withdrawn from the college. Active status is defined as taking courses at Charter Oak, transferring courses to Charter Oak, and/or taking exams. If administratively withdrawn after one (1) year, students must re-apply for admission to the Certificate upon their return; and if accepted, are responsible for the curriculum requirements and application fee at the time of their new acceptance date. * Connecticut Directors Credential students will have a period of two (2) years to maintain active status.

Any students who are sent to the collections agency, through the Business Office, will be administratively withdrawn from the College as well.

Charter Oak State College is located in Connecticut where the Eastern Standard Time zone (EST) is utilized in defining the start and end of a week within the term, as well as drop and withdrawal deadline times, assignment and exam submission times, and other college policy deadlines.


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