Applying for Financial Aid
The Office of Financial Aid at Charter Oak State College understands that financing an education can be an expensive endeavor. The College is committed to helping students find the resources necessary to complete their education. Financial assistance may include grants, scholarships, and loans. Financing is also available through the College's Payment Plan. All students are encouraged to apply for financial aid.
Students can begin the application process by checking the eligibility requirements for federal student aid and by visiting Federal Student Aid for additional information. To receive financial aid at Charter Oak State College, a student must:
- Be matriculated into a degree granting program. For federal loans an eligible student must be enrolled at least half-time (6 or more credits) in a semester. (Note: Financial aid is semester based, not module based. There are three semesters - Fall, Spring, and Summer. If you start in Term 1 of a semester and register for Term 2 courses for that same semester, your financial aid will be based on your registration for the entire semester. If you then change your mind about your Term 2 enrollment, there may be an impact to your financial aid package.)
- Comply with federal and state regulatory requirements, as well as Charter Oak polices and procedures.
- At this time, undocumented students do not qualify for state of federal financial aid. Under a new state law, undocumented students may be eligible to receive institutional financial aid.
Financial aid does not cover the admissions application fee or the graduate program deposit fee. On a case-by-case basis, eligible undergraduate students may receive an undergraduate deposit deferral waiver. Only students enrolled in a U.S. Department of Education approved certificate program are eligible for federal financial aid. Students are encouraged to contact the Office of Financial Aid to confirm if their certificate program is aid eligible. Financial aid does not cover late registration fees, graduation fees, transcript fees, bad check fees, or diploma replacement fees. Financial aid does not cover payment plan set-up fees, COSC exams or CLEP/DSST (formerly known as Dantes) testing fees. Additionally, financial aid does not cover non-credit certificate program fees, visiting student proctor fees, Certificate in Infant/Toddler Care, Connecticut Director’s Credentials, the Connecticut Parenting Educator Credential, contract learning fees, credential credit fees, credential in afterschool education, credit registry – general, credit registry for Connecticut teachers, credit registry for early childhood teachers, Early Adult Childhood - Alternative Route to Certification, portfolio assessment fees and non-credit assessments fees, practicum fees, and the Connecticut Credit Assessment (CCAP) review.
Students must complete the Free Application for Federal Student Aid (FAFSA) each year in order to be considered for federal, state, and institutional financial aid.
- To allow adequate time for processing, students should file the FAFSA as soon as possible after October 1st, with a recommended priority deadline date of April 1st for the fall semester.
- This priority date ensures that the College can review and determine a student's eligibility for financial aid before the semester's payment due date. If the priority date is missed, students should apply as soon as possible to be considered for financial aid that is still available.
- The six-digit federal school code for Charter Oak State College is 032343.
The IRS Data Retreival Tool (DRT) will be available for students to use with the 2021-2022 FAFSA application. Additional security and privacy protections have been added to address identity theft concerns. Due to these concerns, tax information transferred from the IRS onto the FAFSA application will not be visible to the applicant. Students and parents will see "Transferred from the IRS" in the appropriate fields.
Once a FAFSA is processed by the U.S. Department of Education, a Student Aid Report (SAR) is generated and sent to the student. The SAR summarizes all of the information listed on the application. Student's should review their SAR data to make sure information is correct and make changes at the FAFSA website.
The results of a student's FAFSA will also be sent to the College's Office of Financial Aid.
- Students are required to check their Charter Oak email on a regular basis to monitor the status of their financial aid and to respond to requests for additional information.
- Students should also log into their MyCharterOak account, "My Financial Aid" portal to access missing documents, check messages, and to accept/reduce/decline financial aid packages.
- If it is determined that a student is eligible for financial aid, a notification will be sent to the student. Students should follow all instructions provided in the notification in order to access their financial aid award and other funding requirements.
Note: All student financial aid eligibility issues must be resolved prior to packaging aid. FAFSA applications that are incomplete, have conflicting or discrepant data, or require additional information cannot be processed. Students are responsible for checking the status of their financial aid application and may be required to submit additional documentation to validate data.