Federal and/or Institutional Verification Process
Charter Oak has partnered with Inceptia to expedite the verification process for students and their families. If your FAFSA application is selected for verification by the U.S. Department of Education, you will use Inceptia’s verification online portal to complete the review of your FAFSA data.
The process of verification will begin with an introductory email from Inceptia sent from VGCS@inceptia.org. It will be sent to the email address listed on your FAFSA application. If you did not provide an email address, you will receive a postcard instead. The postcard will be sent to the mailing address listed on your FAFSA application. Regardless of how you receive the introductory communication from Inceptia, please note that it is legitimate.
To begin the verification process, follow the Charter Oak custom school link which will be included in the introductory communication and to access Inceptia’s Verification Gateway. You will need to create a student account to begin the process and will do the following:
- Access our school’s unique website link in the email from VGCS@inceptia.org or listed below.
- Create your account* and choose preferences for text messages and e-signatures.
- Complete your Task List.
- Confirm your signature and review your information.
- Sign your account.
*Please note that dependent students who provide parental information on the FAFSA application are required to have one parent authenticate and create an account. This parent will be required to e-sign or provide an ink signature once all documentation has been submitted via the verification gateway.
Inceptia will begin the verification process once all documents required for verification are received. Most students can expect the review of their FAFSA data to take seven days. The process may take longer for students who need to submit additional paperwork, clarify information, or whose FAFSA data has to be corrected. Therefore, it is very important for students to begin the verification process as quickly as possible after receiving the introductory email from Inceptia which will be sent from VGCS@inceptia.org.
Since verification of student data is no longer processed in-house by the Office of Financial Aid, all paperwork must be submitted directly to Inceptia. Students with questions about the verification process are encouraged to contact Inceptia, Monday through Friday from 8:00 am to 5:00 (CST), at 888-374-8427 or VGCS@inceptia.org.
Charter Oak State College - Verification Gateway Links and Deadlines
2025-2026 Federal Verification: https://charteroak.verificationgateway.org
Deadline for submitting these documents is September 6, 2026.
2026-2027 Federal Verification: https://charteroak.verificationgateway.org
Deadline for submitting these documents is September 9, 2027.